Administrative Architecture
How the website would be managed.
A concept for a future administrative system built on least privilege, role-based access, and audit-friendly workflows — with review required before important governance or legal documents are published.
A proposed long-term community stewardship and acquisition initiative currently under development. No public financial participation program is currently being offered.
Concept only — not yet active
The administrative architecture described on this page is a future concept for planning and transparency purposes only. No administrative system, login, or admin panel is currently available. This model does not include financial account balances, investment values, ownership percentages, or securities transactions. Any future administrative system — and any future financial-participation features — would be introduced only after appropriate organizational, legal, governance, and financial documentation has been completed.
Guiding Principles
Built on trust and accountability.
If developed, the administrative system would follow these principles to protect the initiative's integrity and the community it serves.
Least Privilege
Every administrative role receives only the access required for its responsibilities — nothing more. Access is reviewed periodically.
Review Before Publication
Important governance and legal documents require a separate review and approval step before they appear on the public website.
Audit-Friendly Logging
Administrative actions — edits, publications, role changes, and deletions — are logged with user and timestamp for accountability.
Separation of Duties
Authoring and approving governance content are separated so no single person can publish legal materials without review.
No Financial Accounts
This administrative model does not manage account balances, investment values, ownership percentages, or securities transactions.
Consent-Respecting CRM
Contact records follow explicit consent. Unrelated inquiries are not marketed financial participation opportunities.
Role-Based Administration
Eight roles, each with a clear scope.
Every administrative role is granted only the access it needs. Higher-level roles inherit the responsibilities below them — never more than necessary.
Read-Only Reviewer
Can view content, documents, and records but cannot publish, edit, or delete anything. Used for oversight, audit, and community review.
- View all published and draft content
- View documents and governance records
- View CRM contacts (read-only)
- View volunteer records (read-only)
- +2 more
Community Outreach
Manages community engagement touchpoints — meetings, outreach forms, and community-facing announcements.
- Create and edit community meetings
- Manage outreach form submissions
- Publish community announcements
- View CRM contacts (community tags)
- +1 more
Volunteer Coordinator
Coordinates volunteer records, workdays, and restoration project participation.
- Manage volunteer records and hours
- Schedule volunteer workdays
- Assign volunteers to restoration projects
- View restoration project participation
- +1 more
Communications
Manages news, newsletter, media, and public-facing updates.
- Create and publish news articles
- Manage newsletter campaigns
- Manage photos and videos
- Publish project updates
- +2 more
Document Administrator
Manages the document center — uploads, metadata, categories, and access levels.
- Upload and manage documents
- Set document categories and metadata
- Manage document access levels
- Publish documents (non-governance)
- +1 more
Governance Administrator
Manages governance documents, policies, board information, and the review workflow for legal materials.
- Manage governance documents and policies
- Manage board information
- Approve or return documents in review
- Publish governance documents after review
- +2 more
Website Editor
Manages website pages, SEO, redirects, and site structure.
- Create and edit website pages
- Manage SEO settings per page
- Manage redirects
- Manage site navigation and structure
- +2 more
Super Administrator
Full oversight of the administrative system, user permissions, security logs, and configuration. Access is audited and restricted.
- All Website Editor access
- All Governance Administrator access
- Manage user accounts and admin roles
- Configure security and permissions
- +3 more
Administrative Modules
What the system would manage.
Twenty-one modules covering content, media, people, governance, and system administration — each mapped to the roles that would access it.
Website Pages
Create, edit, and publish the pages that make up the public website — content, layout, and structure.
News
Author, schedule, and publish news articles and project updates across categories.
Restoration Projects
Manage restoration project pages, progress dashboards, timelines, and partner information.
Documents
Upload, organize, and publish documents in the Document Center with categories and access levels.
Photos
Manage the photo library — uploads, captions, alt text, galleries, and licensing attribution.
Videos
Manage video embeds, transcripts, captions, and galleries across the site.
Events
Create and manage public events, workshops, and educational gatherings with registration.
Community Meetings
Schedule community meetings, publish agendas, and post minutes and recordings.
Board Information
Manage board composition, committee structure, and board-level governance materials.
Governance Documents
Manage articles, bylaws, and governing documents. Requires review before public publication.
Policies
Manage ethics, conflict-of-interest, financial management, and community participation policies.
FAQ
Manage frequently asked questions and answers across topics and categories.
Newsletter
Compose, schedule, and send newsletter campaigns to subscribers with explicit consent records.
Forms
Manage inquiry, volunteer, and participation forms, including fields and CRM tag mapping.
CRM Contacts
View and manage contact records, inquiry tags, and communication history. No financial marketing to unrelated inquiries.
Volunteer Records
Manage volunteer profiles, hours, project assignments, and participation history.
Analytics
View site traffic, content performance, and engagement metrics in aggregate.
SEO
Manage page-level metadata, Open Graph content, sitemaps, and structured data.
Redirects
Manage URL redirects to preserve links and guide visitors to current content.
User Permissions
Manage administrative user accounts, assign roles, and review access. Follows least privilege.
Security Logs
View audit trails of administrative actions, logins, role changes, and document publications.
Access Matrix
Who can access what.
A conceptual map of module access across administrative roles. Final access would be defined in formal governance documentation.
| Module | Read-Only Reviewer | Community Outreach | Volunteer Coordinator | Communications | Document Administrator | Governance Administrator | Website Editor | Super Administrator |
|---|---|---|---|---|---|---|---|---|
| Website Pages | ||||||||
| News | ||||||||
| Restoration Projects | ||||||||
| Documents | ||||||||
| Photos | ||||||||
| Videos | ||||||||
| Events | ||||||||
| Community Meetings | ||||||||
| Board InformationReview | ||||||||
| Governance DocumentsReview | ||||||||
| PoliciesReview | ||||||||
| FAQ | ||||||||
| Newsletter | ||||||||
| Forms | ||||||||
| CRM Contacts | ||||||||
| Volunteer Records | ||||||||
| Analytics | ||||||||
| SEO | ||||||||
| Redirects | ||||||||
| User Permissions | ||||||||
| Security Logs |
This matrix is illustrative and subject to formal governance review. "Read-Only Reviewer" can view all modules but cannot edit or publish.
Audit-Friendly Workflow
Review before publication.
Important governance and legal documents follow a structured workflow — drafted, reviewed, approved, and published with a complete audit trail.
Draft
An authorized administrator creates or edits a governance or legal document. Changes are saved as a draft and are not public.
Submit for Review
The draft is submitted for review. The document enters a review queue visible to Governance Administrators.
Review & Approve
A Governance Administrator reviews the draft, requests revisions, or approves it for publication. Reviewer and author are recorded.
Publish
Once approved, the document is published to the public website with publication and revision dates recorded in the audit log.
Audit Trail
Every action — draft, submit, review, approve, publish — is logged with the user, timestamp, and change summary for accountability.
Important Notice
The administrative architecture described on this page is a future concept for planning and transparency purposes only. No administrative system, login, or admin panel is currently available. This model does not include financial account balances, investment values, ownership percentages, or securities transactions. Any future administrative system — and any future financial-participation features — would be introduced only after appropriate organizational, legal, governance, and financial documentation has been completed. Nothing here is an offer to sell securities, a solicitation to purchase securities, financial advice, or a guarantee that any proposed acquisition, project, or administrative system will occur.
Transparency starts with governance.
Explore how Molokaʻi Heritage intends to build accountable structures for the land, the community, and future generations.